Event Calendar Lockdown
If your organisation runs several events a year, you should not have to start from zero every time. Lock in one trusted production team, one annual production budget and rates agreed for the year.
UNDP
Nestlé
Standard Bank
PPC
Skechers
Graça Machel Trust
Cyril Ramaphosa Foundation
PluxNet Fibre
Mining Qualifications Authority
OptimiYou already know most of your dates. The awards evening, the conference, the graduation, the launch. Yet each one starts the same way: another search, another quote, another approval, another briefing.
Seven steps. Every event. All year.
Four steps. Once a year.
Agreed once, used all year
Cyril Ramaphosa Foundation
UNDP
PPC
Pro Beauty Expo
Humanz
SAQU
Africa Training Academy
Cyril Ramaphosa Foundation
UNDP
PPC
Pro Beauty Expo
Humanz
SAQU
Africa Training Academy
Cyril Ramaphosa FoundationYou are not buying a fixed package of events. You are reserving an annual production budget and a team, then choosing what each event actually needs when you get there.
You decide how much of your budget to set aside for event production this year. That amount becomes your pool.
Nothing has to be the same twice. One event needs photography. The next needs photo and video. Your conference needs live streaming and multiple cameras.
Before every event we agree what it needs and what it costs at your locked rates. That value comes off the pool. No new quote cycle.
After each booking we send a short statement showing what you have used and what is left. You always know how much of the year is still available.
Headshots, content days, promo graphics and films are free partnership bonuses. They are added to your year and never come out of your pool.
Free partnership bonuses include:
Your annual production pool
Illustrative only. Your own year is built around your dates.
Conferences, graduations, awards evenings, forums and multi-day expos. Open any project to see the full set.
Full galleries from real event days.
Highlight films, plus multi-camera coverage for the big stage days - conferences, panels, forums.
The right one is usually decided by how many events you already know about, and how much of your story you want captured between them.
For a steady year of core events, covered properly.
R150,000
Suggested payments: 2 × R75,000
Your free partnership bonuses:
R15,000+ in free partnership bonuses
Start with EssentialFor organisations with a full calendar who also want content between events.
R300,000
Suggested payments: 4 × R75,000
Your free partnership bonuses:
R185,000+ in free partnership bonuses
Choose PartnerFor a heavy events programme, including conferences and live production.
R600,000
Suggested payments: 8 × R75,000
Your free partnership bonuses:
R320,000+ in free partnership bonuses
Choose PriorityNot sure which one fits? Send us the dates you already know and we will map them against each pool before you commit to anything.
Map my datesA small breakfast briefing and a three-day conference do not need the same crew. Your pool stretches across all of it.
Full or half day coverage of the room, the people and the moments you will use all year.
Filmed coverage of proceedings, speakers and atmosphere.
One crew, both outputs, no clashing between two suppliers on the day.
For the people who could not be in the room.
An edited film of the event that carries the story afterwards.
Short versions cut for the platforms your audience actually uses.
Selected images edited and handed over while the event is still running.
A cut delivered on the day when the moment cannot wait.
Conferences, panels and stage programmes captured from several angles.
Speakers, delegates and partners recorded while everyone is in one place.
If it is event production and we agree it up front, your pool can cover it.
These are illustrations, not packages. Nobody buys a fixed number of events here. They are here so you can hold the number up against your own calendar and see whether it fits.
A steady year of core events, all covered by one team that already knows your venue, your people and how you like things shot.
Free partnership bonuses include:
A full calendar, plus the content that keeps working after everyone has gone home. This is the year most organisations end up wanting once they see what a whole calendar produces.
Free partnership bonuses include:
A heavy programme, including the conference days where a single camera was never going to be enough. Live streaming and multi-camera production sit inside the same pool as everything else.
Free partnership bonuses include:
An event is one day. The relationship is twelve months. These are free partnership bonuses, included with our higher partnerships, and none of them are taken out of your production pool.
People join, people get promoted, and the photo on the website is four years old. A refresh gives you current images for your site, proposals, speaker profiles and company documents.
One session covers roughly 15 to 30 people, depending on the setup
Included in:
A production day set aside for everything that is not an event. We plan it with you, then shoot it in one go.
Up to around 6 hours of planned production
Included in:
A proper film about your organisation, a programme, a milestone, an anniversary or the year you have just had. Planned, filmed and edited as its own production.
Not an edit of leftover event footage
Included in:
The artwork that fills the weeks before the doors open.
Included in:
Because we filmed your year, there is always footage to build from. We cut it into the short pieces you need next.
Included in:
Most suppliers arrive on the day and leave when it ends. A calendar partner is useful for a lot longer than that.
They learn your venues, your people and what you actually want from a day. You stop briefing from scratch.
One agreement, one supplier, one set of rates. Not a procurement cycle per event.
The same team shoots every event, so quality does not swing from one booking to the next. You always know what you are getting.
Every event gets what it needs, not the same package whether it fits or not.
Your dates are reserved with a crew who already has them in the diary.
Headshots, films and promo material come with the partnership rather than as another quote.
Rates are agreed once for the year and locked. The bigger the pool, the better they get.
Plans change and events get added. If you reach the end of your pool before the end of your year, nothing stops.
Add more production budget to the year whenever you need it.
Keep booking at the same locked annual production rates you already agreed.
Or move up to a higher Calendar partnership and take the better rates with you.
No. Most organisations do not. Start with at least four dates you are confident about and add the rest as the year takes shape.
No, and most clients do not. Your pool is flexible. One event can be photography only, the next photo and video, and your conference can be a full multi-camera day. You choose each one as it comes up.
No. Headshot refreshes, Content Creation Days, Journey Videos, promo graphics and short promo videos are free partnership bonuses. Using them does not reduce what you have available for events.
We send an updated production statement after bookings, showing what has been used and what is still available. You never have to ask where you stand.
A live client dashboard is on the way.
You can top up your pool or move up to a higher Calendar partnership, and you keep the locked rates you already agreed. Your year does not stop because the calendar got busier than expected.
Photography is delivered in 3 to 5 working days. Video is delivered in 5 to 7 working days.
If you need it faster, we can add a live editor to the day. For photography, selected images can be edited and handed over during the event itself, including within the hour when it is planned in advance.
Yes. Dates move and we plan for that. Tell us as early as you can and we will move the booking with you. Changes made very close to the day can affect the production value reserved for it, and that is set out plainly in your agreement.
Usually yes, subject to what the crew diary looks like that week. Calendar Priority includes up to four priority short-notice requests, which put you at the front of the queue.
Yes. Conferences and expos that run across several days are some of our most common work. Multi-day bookings can qualify for stronger production rates, which we confirm when we scope the event.
Yes. We cover events across South Africa and internationally. Travel outside Gauteng is quoted separately from your pool. International events normally need at least 30 days' notice so that travel and crew can be arranged properly.
Yes, but it is quoted per event rather than at a flat rate, since scope varies a lot from one production to the next. It still draws from your annual pool like everything else. There is no separate invoice.
If you use at least 80% of your annual pool and renew for another year, half of what is left rolls into the new term.
Your free partnership bonuses reset with the new term rather than rolling over.
No. Event Calendar Lockdown is built for organisations with a calendar of events to cover through the year.
The Monthly Content Production Partnership is for organisations that need content produced every month, whether or not there is an event on. Some organisations run both.
See the Monthly Content Production PartnershipPlan your year
One outcome: one less calendar to manage.
Give us the dates you already know. Even four is enough to start.
We will map your event needs against each annual pool, show you what your year could look like and recommend the partnership that fits. If none of them fit, we will tell you that too.
Annual production pools start from R150,000.
We reply the same working day. You hear from a person, with a view on your calendar and what it would take to cover it.
For marketing and communications teams tired of booking the same job ten times a year, and never sure what they will get from the supplier each time.
Prefer email? Write to trevor@thirdeyemedia.co.za and it reaches the same inbox.
One short form. About a minute.
